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The following is a greeting given in one of the 20 indigenous languages recognized by the State of Alaska.

Ade'ndadz dengit'a?
(Deg Xinag)
"Hello, how are you?"

AAE Professional Development and Mandatory Training

women working at laptop on office desk

Each year, AK Adult Ed staff are required to attend a specific number of hours of professional development (PD) courses. See chart below for required hours. The State Adult Education Office provides opportunities for professional development, training, and technical assistance.

Professional Development Required Hours

Program Coordinators must report the following information at close out to the State AK Adult Ed Office:

  • Annual Professional Development hours:
  • Date(s) of training:
  • Title of training; and.
  • Trainers name.

Professional development hours must be entered into VOS system (coming soon) for all staff working with adult education students.

Professional Development Requirements

Employment Role and Status

Hours Required

Program Coordinator

16 hours per year

Full-time Teacher

12 hours per year

Part-time Teacher

9 hours per year

Full or part-time Instructional Assistant / Paraprofessional

6 hours per year

Full or part-time Data Entry Staff / Paraprofessional

  • In addition to professional development hours, Data Entry staff must be up-to-date on all relevant NRS training, policies, and regulations.

3 hours per year

Volunteers

Determined by regional programs

Annual Professional Development Requirements

  • Professional Development hours must be completed within the fiscal/program year (July 1-June 30).
  • Employees who hold more than one role must complete the higher of the PD hours. They do not have to combine required hours.
    • Example: Part-time Teacher also in charge of Data Entry – Required PD: 9 hours per year.
  • If hired after December 31 st , hour requirement is ½ the time above.
  • Professional Development hours may only be used in the fiscal/program year they were acquired. Hours may not be “banked” or “credited” in following years.
  • Professional Development is used to enhance programs. Program Coordinators must approve staff professional development hours.

Required Training Topics

AK Adult Ed Regional Programs are responsible for training staff on the required elements of their position. Although training is individual to each program, the following are required topics that must be included in new AK Adult Ed training orientation and refresher courses (as needed):

Title

Training Requirements

Intake Form Completion

Must be completed by all new staff

Staff assisted completion process

Accuracy of data capture

AAE Student Application

AAE Roles, Responsibilities, & Application Definitions

Timeliness

Assessment Guidelines

Must be completed by all new staff

Pre-testing policies

Post-testing policies

Alaska approved assessments

Virtual testing policies

High School Equivalency

Alaska GED® testing requirements ( all new staff )

GED® Virtual Administration Training( Program Coordinators and any designated individual )

GED® Manager Training ( Program Coordinators and any designated individual )

GED® Test Administrators ( all test administrators and Program Coordinators )

  • Pearson VUE administrative policies and procedures.
  • Examiner training.

TABE Training

(AK Adult Ed Programs)

Program Coordinators and all staff administering TABE Assessments

TABE Administration Training

Virtual TABE Administration Training

Certification Process ( optional by recommended ):

  • Understand and follow general TABE 11/12 test best practices.
  • Implement correct forms and levels.
  • Securely administer and handle test resources.
  • Follow student privacy protocols.
  • Score and interpret the TABE 11/12 test results.

Regional AK Adult Ed Program Coordinators will train all staff in TABE test administration. Staff are trained according to the directions and test policies stated in the TABE Test Administration Manual.

Only trained test administrators may administer TABE 11/12

BEST Plus / Literacy Training

(ESL Programs)

Program Coordinators and all staff administering BEST Plus and Literacy Assessments

BEST Plus User Agreement (optional)

Only trained test administrators may administer BEST Plus and Literacy
BEST Administration Training – available annually or more frequently as needed

  • Regional AK Adult Ed Program Coordinators will train staff in BEST Plus test administration..
  • Virtual BEST Plus Administration Training.

BEST Literacy

  • Test manual overview.
  • Test administration procedures (annual training or more frequently as needed).

CASAS Training
Program Coordinators and all staff administering CASAS Life & Work and Citizenship Assessments

PENDING FEDERAL APPROVAL

CASAS Test Administrator Training http://training.casas.org/
Only trained test administrators may administer CASAS Assessments

  • Module 4 – highly recommended for all test administrators.
  • CASAS eTests Basics Training required for all eTest users - available soon.
e-Test Only
  • Modules 1-2 required.
Paper Tests Only
  • Modules 1 & 3 required.
e-Test and Paper Tests
  • Modules 1-3 required.
Teachers, Counselors, and Career Coaches – Recommended Training
  • Module 1 & 4.
CASAS Citizenship
  • CASAS Citizenship Interview Test (CIT) – Modules and annual recertification course.

AlaskaJobs System / Data Entry (ongoing training)

All new staff must be familiar with AlaskaJobs System and Data Entry Requirements

Program Coordinators, Teachers and Data Entry staff are required to have ongoing training associated with data entry procedures

Staff account request procedures and log in guidelines

Data entry requirements and procedures

  • Participation and enrollment information.
  • Entering student information.
  • Accuracy of attendance.
  • Assessment data: TABE, GED Ready, GED, BEST, etc.
  • Creating and maintaining classes.
  • Follow up services.

Timeliness

Quality control guidelines

Data review procedures

Entering and updating student information

Duplication of records and how to avoid occurrences

Requesting information change from the State AK Adult Ed office

NRS Tables

Must be completed by all new staff

Program Coordinators must provide training to all staff members as policies changes dictate

Overview of NRS Tables

NRS Definitions of measures

NRS Level to Scale Score Range

Conducting assessments

NRS policy, accountability policies, and data collection process

Data entry staff must stay up-to-date on all relevant NRS training, policies, and regulations

Confidentiality

Must be completed by all new staff

FERPA Regulations

Personal Identifiable Information (PII)

AlaskaJobs System accessibility and information sharing

Recorded Video and Training Documents for Adult Educators

2019 AAE-WIOA Youth Joint Conference

AlaskaJobs

New Program Coordinator Training

1. Understanding the Basics of Running an AEFLA Grant (pptx)
1a. WIOA’s 13 Considerations Match Game
2. Fiscal Responsibilities (pptx)
2a. Cost Challenge: Allowable or Unallowable
3. Measurable Skill Gain (pptx)
4. Professional Development (pptx)
5. National Reporting System (NRS) for Adult Education (pptx)
5a. Developing Accountability in Your Program
6. Critical Thinking Activity (pptx)

Program Training

Professional Development Resources

Alaska Adult Education Office Contact Information

Phone (907) 465-8714
Email  ak.adult.ed@alaska.gov
State of Alaska Department of Labor and Workforce Development
State AAE/GED Office
P.O. Box 115509
Juneau, AK 99811

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